Corporate companies and government

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e-Procurement

All orders, order deliveries and invoices are automatically filed as XTML and PDF.Statistiscs ons purchase behavior are integrated.
Always available, never lost, no manual handling anymore.
Unlimited amount of articles can be stored.
Tripple offer requests (RFP) can be sent from within the dashboard through the e-Procurement button.
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Validation streams

Different users and validators with individual rights, budget limitations and access can order and initiate and dedicate purchases to departments, to projects or to both.

All orders, order deliveries and invoices are automatically filed as XTML and PDF.Statistiscs ons purchase behavior are integrated.

Always available, never lost, no manual handling anymore.

Unlimited amount of articles can be stored.
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0512_GuCopia_Web02
User management

Different users and validators with individual rights, budget limitations and access can order and dedicate purchases to departments, to projects or to both.
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0512_GuCopia_Web02
API

GuCopia can be integrated with other applications. As a unique user friendly purchase and validation software, GuCopia is a niche but essential part of the administration chain that every small or major company encounters.

Apllication integration is tailormade, so ask us what to what aplication we need to dock GuCopia and our team will deliver.
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Autonomous stock management

GuCopia’s automated order flow with smart storage will optimize your purchases and inventory performance integrating procurement rules depending on preset thresholds and forecast.

Printer A needs ink, sends signal to stock, stock dedicates cartridge to printer A, inventory adapts -1 cartridge, cartridge stock drops below threshold point, stock adds cartridges to order dashboard. Physical person validates. Next day cartridges delivered. Stock inventory adapts. Manual input: besides putting cartridge in printer and delivery of cartridges: almost zero.
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A.I. Tender process assistance

You and everyone in your company can order at your current or future suppliers (limited to preferred suppliers or not) through the dashboard. Once a supplier is accepted (integrated tender process through e-procurement button), it can easily be uploaded to the system. Every accepted supplier can upload or adept items (within the frame agreement) or catalogue from the supplier’s entry point. Tripple offer requests (RFP/RFQ/RFI) can be sent from within the dashboard through the e-Procurement button.
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Virtual Cross Dock

De GuCopia software weet per leverancier wat de uiterste deadline is voor de eerst volgende levering van de goederen. En dus consolideert ze alle bestellingen per leverancier tot de eerstvolgende uiterste besteldeadline. Concreet: Als een leverancier vóór 15u de bestellingen nodig heeft om de volgende dag te kunnen leveren, zal Laura alle bestellingen bufferen tot 1 minuut voor 3 en dan pas alles digitaal doorsturen. Zo krijgt de leverancier de bestellingen overzichtelijk en per leveradres geconsolideerd door en kan hij op die manier ook de transporter optimaler “stapelen”.
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0512_GuCopia_Web02
User and order hierarchy

4 types of users can order:

People: everybody in the office can order, few can validate.

Machines (IoT): ex: printer has no ink anymore. Printer puts order line on the dashboard. Laura checks with smart stock. If ink is out of stock*, Laura orders. You validate.

Internet: all online subscriptions (software, media, leisure,…) are now centralized on GuCopia (no more unforeseen automatic renewals anymore). If due date of confirmation / cancellation is imminent, Laura puts it on the dashboard for approval.

Laura (A.I.): “Paul, I see you have a meeting tomorrow at noon with 8 persons. Shall I order food for that lunch meeting?“
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